Steps in Writing a Report

The five operations involved in the writing of a high-quality report are best remembered with the acronym POWER

1.

P: Plan the writing

2.

O: Outline the report

3.

W: Write

4.

E: Edit

5.

R: Rewrite

Good writers usually produce good reports. Some of the attributes of good writing are

1.

Write as objectively as possible. DO not become emotionally involved or attached to a problem or a solution

2.

Be reasonably methodical

3.

Record whatever is learned, and keep in mind that whatever work is performed must eventually be documented.

4.

Always Strive for clarity in writing, and keep in mind that the written material should be simple and straightforward.

5.

Deliver the written material on time.

There are also certain qualities associated with good report such as

1.

Deliver on due date

2.

Effectively answers readers' questions as they arise

3.

Gives a good impression at the first sight

4.

Read coherently

5.

Contain effective summary and conclusion

6.

Is written Clearly and concisely and avoid vague or superfluous phrases

7.

Provides pertinent information